Компания "University of Central Asia"
Summary of Position and Key Responsibilities
Reporting to the Associate Dean and in close cooperation with the SAS AOO, the incumbent performs a variety of multifaceted administrative duties to ensure professional, efficient and hands-on support to associate dean and the body of faculty. This individual should have a high attention to detail along with excellent organizational, communication and presentation skills. S/he also needs to shоwinitiative, be flexible in approach to work, and be able to work autonomously in a high-pressure environment.
Main Duties and Responsibilities:Serve as a primary/initial contact and authoritative information source on the Associate Dean of SAS’s activities;
- Monitor and track the Associate Dean of SAS’s tasks execution and feedback;
- Organize and keep up to date the calendar of major events and meetings with the faculty and other SAS internal and external stakeholders;
- Communicate effectively to arrange meetings, events and academic-related visits to ensure the logistical and administrative support is organized;
- Proof-read documents and correspondence and act as interpreter when necessary;
- Serve as the secretary to the Campus Management Team for organizing meetings and agendas and provide key liaison with Senior Management on campus-related matters;
- Administer faculty and campus committees and otherwise official meetings and generate reports on the action plans and items in a timely manner;
- Serve as a focal point in communication with CAO for arrangements of the means necessary to meet the objectives of SAS organizational tasks, undertakings and projects;
- Communicate and archive request letters, memos, guidelines, and approval documents concerning students for committees and programmes;
- Work closely with Faculty Coordinator on various faculty documents, procedures, issues, and requests;
- Work closely with Faculty Coordinator on requests and tickets to be accurately placed on SAP and stay in contact with the SAP support team for troubleshooting matters;
- Performs tasks as assigned by the Dean/Associate Dean of SAS;
- Liaise and cooperate with SAS Dean’s Office in CAO on tasks pertinent to the overall SAS academic operations and development;
- Work closely with APA on various VIP and VVIP visits on Naryn Campus, coordinating the reception of guests, organizing meetings, meals, presentations, and other related activities;
- Take the lead in organizing and coordinating all aspects of high-level and ordinary visits involving the academic leadership, such as Rector, Dean, Associate Dean, or other distinguished guests;
- Plan and coordinate travel arrangements, accommodations, and transportation for the visitors;
- Ensure that all logistical details, including itineraries, are well-organized and communicated to relevant parties;
- Plan and execute events, meetings, and activities associated with high-level visits;
- Collaborate with various departments to organize seminars, workshops, and other academic events;
- Act as a liaison between the academic leadership and the visitors, ensuring effective communication and understanding of expectations.
Required Qualifications and Experience:
- Graduating student/graduate in a related field of office administration/management;
- Excellent customer service skills, with an attitude to learn and improve skills;
- Good team player with the ability to build effective working relationships with colleagues;
- Professional familiarity with Central Asian territory education landscape would be an asset;
- A demonstrated ability to work in a multicultural environment, and establish harmonious and effective working relationships with senior academics and faculty;
- Experience of handling sensitive information, using discretion and confidentiality;
- Ability to manage multiple tasks successfully;
- Ability to work independently and under pressure;
- Demonstrate a high level of energy, enthusiasm, initiative, motivation and commitment;
- Proficiency in Microsoft Word, Excel, Outlook, Power Point and Internet/Intranet;
- Knowledge/familiarity with SAP ERP system would be an asset.
Language
- Advanced English, Russian and Kyrgyz
How to Apply
Please submit your application (cover letter, CV and contact information of three references).
Applications will be reviewed when received. Early applications are strongly encouraged.
Only shortlisted candidates will be contacted.